Care Coordination Support to Refine Customer Service and Slash Operational Outlays for a Canada-Based Contact Center

The Client

Our client is a premier provider of service setup solutions for cloud-based and on-premises contact centers. Based in Canada, they assist their clients worldwide with technical consultation, installation, and operations. They were looking for a reliable partner to help their three top clients, which included reputed diagnostic and clinical care centers, simplify operations and cut overhead expenses by outsourcing call centre operations.

The Requirements

Rising operational expenses and declining customer satisfaction rates pushed the client to outsource their call center operations. They were seeking a trustworthy partner who could scale operations quickly during peak seasons while maintaining high-quality services and ensuring a smooth transition. The client was specific about engaging an outsourcing firm with a team of agents who had outstanding communication skills and customer support experience. Our team of support specialists and subject matter experts positioned us as the ideal choice.

Project Challenges

The client's transition from in-house to outsourced call center operations created various strategic concerns that had to be addressed. These included -

• Ensuring excellent standards of service quality throughout the transition process.
• Building trust and maintaining reliability with the newly contracted outsourcing partner.
• Ensuring smooth integration of the new and existing systems and processes.
• Providing consistent customer satisfaction throughout the operational transition.
• Slashing sizeable operational overhead without compromising customer service quality.

Our Solution

We started with a pilot using five experienced agents in an effort to prove our capability and gain the confidence of our client.

• We developed an operational strategy for scaling processes based on client feedback.
• Engaging experienced healthcare agents reduced training time and improved productivity.
• Getting veteran agents on new lines of business created a strong operational foundation.
• Our team swiftly adapted to the client’s software with minimal training.
• IP whitelisting efforts further enhanced security and increased accountability in data access.

The Outcome

Our personalized approach helped us bring outstanding improvements in call efficiency while radically lowering the overall operational expenses for the customer. Some of the notable project outcomes were -

• Consistent and sustained increase in efficiency, above 95%, in processing high call volumes.
• Well-articulated client satisfaction measures increased the C-SAT score by a staggering 20%.
• Strategic streamlining efforts helped the client register over a 40% decrease in expenses.
• The project garnered client testimonials while they insisted on providing sector referrals.

Tech-Powered Contact Center Solutions to Transform Customer Experience at Scale

Our customized call center solutions help you revolutionize your customer service journey and elevate the experience in every customer interaction. Engaging professional, tech-enabled contact center services like ours empowers you to experience substantial cost savings and improve service efficiency. Our integration capabilities, industry experience, extensive agent training programs, and comprehensive security procedures guarantee smooth project migration and long-term service excellence.

Explore how our customer service solutions can empower your business. Book your consultation now.